Privacy Policy

Effective date: August 14, 2026

This Privacy Policy describes how Impression Foundry collects, uses, processes, discloses, protects, and retains personal information in connection with its website, inquiries, and services.

Impression Foundry is a New Jersey-based solo practice. Client services are currently offered only to individuals located in the United States. The website is intended primarily for U.S. users.

1. Information we collect

We may collect information you provide directly, including your name, email address, resume, career history, employment and education information, target roles, questionnaire responses, correspondence, drafts, and other information or materials you choose to provide.

Career materials may incidentally contain information that some laws treat as sensitive. Please provide only information reasonably necessary for the engagement.

We may also maintain engagement and transaction information, including services requested or purchased, payment status, communications, revisions, delivery records, and related business records. Payment credentials are processed by the applicable payment provider and are not intentionally stored by Impression Foundry.

Our website and service providers may automatically collect technical information such as IP address, browser or device information, pages visited, referring pages, and similar usage information through cookies, logs, and analytics tools.

Do not send Social Security numbers, financial account numbers, passwords, government identification numbers, full birth dates, medical records, or other highly sensitive information that is not reasonably necessary for the engagement. If we receive such information unexpectedly, we may delete or redact it without retaining a copy.

2. How we use information

We may use personal information to:

evaluate requests and determine whether an engagement is a fit;

communicate with prospective and current clients;

research, analyze, draft, edit, revise, format, review, and deliver client work;

administer engagements, payments, revisions, and the 60-Day Rewrite Commitment;

operate, maintain, secure, and improve the studio and its services;

maintain appropriate business, tax, and transaction records;

detect or address fraud, misuse, security problems, or unlawful activity;

resolve disputes, enforce agreements, and protect legal rights; and

comply with applicable legal, tax, accounting, regulatory, and professional obligations.

3. Service providers and AI-assisted tools

Impression Foundry uses third-party providers and professional software to operate the business and perform engagements. These may include website hosting, email, file storage, payment processing, document-production software, analytics, productivity services, and AI-assisted or other technology tools.

Information and materials you provide may be processed through these services as reasonably necessary to operate the studio and perform your engagement. AI-assisted tools may be used for research, analysis, drafting, editing, revision, formatting, quality control, ATS-related review, and other document-development work.

Technology is part of the studio's internal workflow. Impression Foundry remains responsible for reviewing and approving final client deliverables.

The studio selects tools and account settings with confidentiality in mind and uses business or privacy controls where reasonably available to limit unnecessary secondary use of client content. Third-party providers remain governed by their own applicable terms, privacy practices, security measures, retention practices, and technical systems.

Impression Foundry may change particular providers and software over time without updating this Policy if the categories of processing and purposes described here do not materially change.

4. When information may be disclosed

We may disclose personal information:

to service providers and software platforms reasonably necessary to operate the studio or perform an engagement;

when you direct or authorize the disclosure;

to legal, accounting, insurance, or other professional advisers where reasonably necessary and subject to appropriate confidentiality obligations;

when reasonably necessary to investigate fraud, misuse, security threats, unlawful activity, or to protect legal rights;

when required by applicable law, subpoena, court order, governmental request, or other lawful process; or

in connection with a sale, merger, financing, reorganization, or transfer of all or part of the business, subject to applicable legal obligations.

5. What we do not do

Impression Foundry does not sell personal information. We do not disclose personal information to third parties for their own targeted advertising or marketing. We do not publish, name, or reference clients or use client documents, stories, or outcomes in marketing without written permission.

We do not require or request LinkedIn passwords or login credentials as part of LinkedIn profile services.

6. Retention and deletion

We follow a data-minimization approach and retain client working materials only as long as reasonably useful for the engagement and related support.

Unless a longer period is reasonably necessary for a dispute, legal obligation, or other legitimate business need, client working files are ordinarily deleted within 12 months after the engagement is completed. Materials submitted with an inquiry that does not become an engagement are ordinarily deleted within 6 months.

Limited business records, including payment records, invoices, confirmations, and records needed for tax, accounting, fraud-prevention, or legal purposes, may be retained longer.

You may request deletion of client materials by emailing hello@impressionfoundry.com. We will honor requests where reasonably practicable and required by applicable law, but may retain information where reasonably necessary for legal, accounting, security, backup, fraud-prevention, recordkeeping, or dispute-resolution purposes.

Residual copies may remain temporarily in routine backups or third-party systems until removed through those systems' ordinary retention processes.

7. Security and security incidents

Impression Foundry uses reasonable administrative, technical, and operational safeguards appropriate to the nature of the information handled. Access to client information is limited to the founder and the service providers reasonably needed to operate the studio and perform engagements.

No method of electronic transmission, storage, or processing can be guaranteed completely secure, and the studio does not promise absolute security or the security of systems operated independently by third parties.

If Impression Foundry determines that a security incident triggers a legal notification obligation, the studio will provide notice as required by applicable law.

8. Cookies, analytics, and browser privacy signals

The website may use essential cookies, logs, and basic analytics associated with its hosting platform and analytics services to operate the site and understand usage. Impression Foundry does not currently use retargeting pixels or advertising trackers.

Because Impression Foundry does not sell personal information or process personal information for targeted advertising, browser-based opt-out signals such as Global Privacy Control do not currently change those practices. If our practices change and applicable law requires recognition of a legally valid universal opt-out signal, we will honor it as required.

The site does not currently respond to older Do Not Track signals because there is no uniform industry standard for those signals.

9. Your privacy choices

You may contact Impression Foundry at hello@impressionfoundry.com to request reasonable access to personal information associated with you, correction of inaccurate information, a copy of information you provided, or deletion of client materials.

We may take reasonable steps to verify your identity before acting on a request, and legal or operational exceptions may apply. Where applicable law provides additional rights, Impression Foundry will honor those rights as required.

Impression Foundry will not discriminate against you for exercising a privacy right that applicable law gives you.

Because Impression Foundry does not sell personal information or process it for targeted advertising, there is no separate opt-out process for those activities.

10. Marketing communications

Service-related emails are used to administer inquiries and engagements. If Impression Foundry sends optional promotional or marketing emails, those messages will provide a way to unsubscribe as required by applicable law. Opting out of marketing does not prevent service-related communications about an active engagement.

11. Children and non-U.S. users

Impression Foundry's services are intended for adults and are not directed to children under 18. The studio does not knowingly solicit services from or intentionally collect personal information from children under 18.

Client services are currently offered only to individuals located in the United States. If you are outside the United States, please do not submit an order request or upload career materials.

12. Changes to this Policy

Impression Foundry may update this Privacy Policy as its practices, technology, providers, or legal obligations change. The effective date at the top identifies the current version. Material changes will be communicated where required by applicable law.

13. Contact

Privacy questions or requests may be sent to hello@impressionfoundry.com.